We used a triple approach to this issue:
1- a log where the person receiving the slides (usually a resident) had to write down the slides received from an assistant or a clerk working at the lab, before being able to take them away.
2- the assistant or clerk removing the slides (and working from a written request), placed a cardboard divider where the slides were taken from, with the name of the person requesting the slides, along with the date, were written.
3- before requesting additional slides (unless authorized by the chief resident because it was part of a research, study or conference) any resident with slides had to return them before receiving additional slides.
Also it was a task of the assistants/clerk to check the files for slides removed for more than 3 weeks.
Richard Cartun wrote:
Short of keeping all slides under "lock and key", what are labs doing to keep track of patient slides that are removed from the pathology file by residents, fellows, and attending staff? Do you have them sign-out the slides if they are going to have them for more than, say 24 hours? We are constantly looking for slides that are not in the file. Thanks.
Richard W. Cartun, Ph.D.
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